CHAMPIONS privacy notice
What data do we collect?
We collect anonymous data about website usage in log files, including visitors’ internet protocol (IP) addresses, browser type, Internet Service Provider (ISP), date and time stamp, referring/exit pages, and their path through the site. These are not linked to any information that is personally identifiable and are only collected so we can analyse the use of the site.
We collect the following personal data on this website if you choose to give it to us:
· Your name and email address
· The photos and/or text you share with us on ‘Our stories’
The lawful basis that is used to process this personal data is ‘Public task’. We do not collect special category data on the forum.
We present some content on this site that research participants have shared with us, with their knowledge and consent. It is about their personal experience but does not identify them. The lawful basis that is used to process their personal data is ‘Public task’, and for special category data (such as ethnicity or age) it is ‘Research purposes’. All participants are given this information verbally and via the Participant Information Sheets before they consent to taking part. If you or any research participants want to follow up on this, please contact your researcher or email email@example.com.
How do we collect your data?
We collect your name and email address that you consent to provide to us by completing an online form signing up to our mailing list.
We collect your name and email address if you give it to us when you send us text or photos for ‘Our stories’, even if this content is not made public. However, you can comment anonymously if you wish, without using a logon and password.
How will we use your data?
Your name and email address is used only for the purpose of sending you newsletters and other project updates. The email service has an ‘unsubscribe’ option and you can remove your address from the mailing list at any time, or one of the team can do this for you if you email firstname.lastname@example.org
We are collecting comments on the forum as a source of research data and will make live those comments which don’t identify individuals.
How do we store your data?
We store your name and email address in an encrypted folder stored on UCL’s Data Safe Haven, which meets GDPR and ISO27001 security standards. We also store your email address in an account on our bulk email provider, Sendinblue, which is GDPR compliant.
We will keep this data until the project has been delivered in May 2022. Once this time period has expired, we will delete your data.
Data is not transferred out of the UK or EEA.
We do not share the personal data you have given us with any other organisation.
Another part of our priority is adding protection for children while using the internet. We encourage parents and guardians to observe, participate in, and/or monitor and guide their online activity.
The Champions Project does not knowingly collect any identifying information from children under the age of 13, online. If you think that your child has provided this kind of information to us, please contact us immediately and we will do our best efforts to promptly remove such information from our records.
What are your data protection rights?
We would like to make sure you are fully aware of all of your data protection rights. Everyone who uses this website and who submits comments to the forum is entitled to the following:
· The right to access – You have the right to request copies of your personal data. We may charge you a small fee for this service.
· The right to rectification – You have the right to request that we correct any information you believe is inaccurate.
· The right to erasure – You have the right to request that we erase your personal data, under certain conditions.
· The right to restrict processing – You have the right to request that we restrict the processing of your personal data, under certain conditions.
· The right to object to processing – You have the right to object to us processing your personal data, under certain conditions.
· The right to data portability – You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.
If you have made a comment on the forum and wish to remove it, please contact us. It may not be possible to do this if the comment has been submitted anonymously.
If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us by email, giving your name and contact details: email@example.com
Cookies are text files placed on your computer to collect standard Internet log information and visitor behaviour information which we access via Google Analytics. When you visit our website, we collect information from you automatically through cookies or similar technology. This is not
identifying data, we do not share it with any other organisation, and it is collected purely to evaluate the use of the CHAMPIONS project website.
You can set your browser not to accept cookies, and the website allaboutcookies.org tells you how to remove cookies from your browser. The website should continue to function normally.
Privacy policies of other websites
Changes to our privacy notice
This privacy notice was written in May 2021.
How to contact us
Please contact us by email at firstname.lastname@example.org or by phone at 07436 030173.
How to contact the appropriate authorities
The data controller for this project is University College London (UCL). The UCL Data Protection Officer provides oversight of UCL activities involving the processing of personal data, and can be contacted at email@example.com.
If you have contacted us with a complaint and you are not satisfied with our response, you can contact the Information Commissioner’s Office to make a formal complaint